Why Microsoft Outlook – Four D’s? A few years ago I was gifted this great tip and it has stuck with me being the guiding principle in managing my inbox. The same also applies whether it be; Outlook, Gmail, or any other email client. Thanks’ Heidi.
What Are the Microsoft Outlook - Four D's
Do It
Read the email and take the action it requires NOW. Is it for information purposes only? File it away for future reference if you think it might be of value to you.
Delegate It
If the email requires a task to be completed which you are not either responsible for, or, need someone else to complete, forward it on.
Defer It
If you need to complete a task but don’t have the resources right now you might want to defer the task and review it again later, in this case, create a task and remove it from your inbox.
Delete It
Finally, if you haven’t done it, delegated it, or deferred it, surely you don’t need it?
I hope this has been helpful to you.
